Terms & Conditions

General

Before registering for this event, you should be fit to participate, seeking medical advice if appropriate. You should inform event organisers of any relevant existing medical conditions and any arising after registration that might affect your participation.

Your safety is of paramount importance. Please ensure that you follow all safety instructions and training procedures when participating in events.

We have taken all reasonable steps to eliminate the chance of injury but there is a certain minimal risk in every activity and you should withdraw from the event if you have any doubts. The charities and event organisers, their employees, agents and volunteers accept no liability whatsoever to participants or spectators in respect of any loss or damage, loss of profit, loss of reputation, loss of business, revenue or goodwill, loss of anticipated savings, pledges made on your behalf or by you to charity or consequential or indirect loss, regardless of whether the loss or damages would (a) arise in the ordinary course of events, (b) is reasonably foreseeable, or (c) is in the contemplation of the parties, or otherwise.

Liability cannot be accepted for any damage, injury or loss arising from the negligence of participants (whether through failure to observe the rules of the event or otherwise).

Nothing in these terms and conditions shall affect our liability for death or personal injury cause by our negligence to the extent it cannot be excluded or limited by law.

Age

You must be over 18 years old to participate in this event.

Fundraising

Registration is non-refundable. We ask all participants to raise a minimum amount of sponsorship for the Mayor’s Charities, as outlined on the event description and supporting material. You are responsible for achieving your fundraising target.

Photography/Filming
Photographs may be taken of you during the event which may be used to publicise future events and the work of the charities and organisers generally and includes on our web site. The event will also be filmed by LatestTV.

You must wear your specially branded cycle event t-shirt throughout the cycle ride as this has our sponsor logos etc and promotes the event itself.

Registration Form

By completing your registration form, you agree to abide by the terms and conditions of the event and accept that the decision of the event organizers as to the conduct, itinerary and objectives of the event is final.

Registration Fee

The fee is £40 before 31.12.17 and then increase to £60 from 01.01.18. This fee includes one event branded cycle jersey. You can buy extra jerseys for £30 each, please contact the organisers to arrange.

Do I have to raise a minimum amount of sponsorship?

This cycle event will raise money for The Mayor’s Charities who rely on the sponsor money you raise. By entering this event you are committing to raising a minimum £750 and you will be sent details on how to set up your online fundraising page. Please make sure that funds raised are sent directly to the charity either via your online fundraising page.

The Mayor’s Charities includes Albion in the Community, Martlets Hospice, RISE, Sussex Heart Charity, and The Clock Tower Sanctuary

Please check the cycle event website for details on these charities.

Payment Timetable

1.You must pay a non-refundable registration fee when you register for the event to secure your place (unless otherwise agreed with the event organisers)
2. You must raise £750 minimum in fundraising (which excludes the registration fee which must be received no later than two weeks prior to the start of the event)
3. Any fundraising pledged beyond the minimum fundraising should be received 4 weeks following the end of the event

Failure to Pay Monies on Time

If the charities have not receive the required fundraising on time, your place on the event will
no longer be guaranteed. The event organisers will be entitled to keep the registration fee already paid.

Do I have to wear a cycling helmet?
Your cycle helmet must be worn at all times when cycling.

The Information you provide

Where necessary the event organizers may provide the personal information given by you to suppliers who support the event (for example travel and accommodation providers). The event organisers will also use your personal information in order to send you further details regarding the event. If you do not want the event organisers to use your details in this way please let them know.

Cancellation

If you wish to withdraw from the event, the event organisers must receive notice from you in writing, the effective date of withdrawal will be taken from the date such notice is received.


Unable to Complete the Event

If in the opinion of the leader your behaviour or physical condition is detrimental to the safety, welfare and wellbeing of the group as a whole, or that your general wellbeing will be put at risk by continuing with the event you may be asked to leave without the right to any refund for unused services.

Route

The event organisers start planning the event many months in advance and occasionally have to make changes to the event both before and after bookings have been made. Whilst the event organisers endeavour to avoid changes and cancellations they must reserve the right to do so.

Travel Insurance

You should ensure you have the appropriate level of valid travel insurance for the period of the event to cover all eventualities such as but not limited to cancellation, delay, accident and sickness when travelling on the event. Insurance should be comprehensive and include yourself, luggage and your equipment for the entire duration of the event. Cover should include repatriation costs for you, luggage and equipment as required. If you do not take out travel insurance you are responsible for the repatriation of yourself, luggage and equipment and you agree to indemnify the event orgainsers against any costs that you incur.

Passport

A current valid passport is required.

Medical Details

If you have medical condition that could be adversely affected by exercise particularly a heart condition or asthma, please notify the event organisers when registering.

What is Excluded

We collect a registration fee of £40. All other costs including travel and accommodation are not included and are to be paid by you once registered. We will put you in touch with our travel agent who has arranged special deals with the travel companies and hotels specifically for this event.

Equipment and Property

The event organisers are not responsible for loss or damage to your property at any time during the event. It is your responsibility to ensure you conduct yourself in a safe manner and secure your valuables at all times.

The Event Organisers Liability

Any mechanical support received on your bike from the event organisers, other riders or other third parties is at your own discretion and risk and you will not hold anyone else responsible for any subsequent bike malfunctions or resulting injury.

You accept that should your bike be transferred in any vehicle during the event, such as the support vehicle, it is placed and transferred in the vehicle at your own risk and the event organisers are not liable for any damage caused during this process although all due care will be taken by the organizers.

The event organisers will endeavour to use reasonable skill and care when carrying out their contractual obligations to you to deliver all parts of the event as described in the itinerary. The event organisers are not liable to you or a member of your party for any injuries, losses or any other liabilities incurred except where expressly stated within these terms and conditions. The event organiser’s total liability to any claim presented relating to any negligent act by them shall not exceed the cost of the event.

Your Responsibilities

You must not do anything or fail to do anything which is reasonably likely to bring the event into disrepute, whether before during or after the event.

The event may involve hazards which are inherent to the activities involved in it, these may increase the risks to you of personal injury, death, illness and/or loss or damage to property. By registering for the event, you acknowledge the inherent hazards involved in the event.

Your cycling helmet should be worn at all times when you are cycling.

Force Majeure

Except where otherwise expressly stated in these terms and conditions, the event organisers regret they cannot accept liability or pay any compensation where the performance or prompt performance of our obligations under contract with you is prevented or affected by you otherwise suffer any damage or loss. In these terms and conditions “Force Majeure” means any event which the event organisers or the supplier of the service(s) in question could not even with all due care foresee or avoid. Such events are likely to include (whether actual or threatened) war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire and all similar events outside our control.

Miscellaneous

This agreement is governed by English law, and the parties submit to the exclusive jurisdiction of the English courts.

If any provision in these terms and conditions is invalid or unenforceable, in whole or in part, the validity of the remainder shall not be affected.

This agreement does not create, confer or purport to confer any benefit or right enforceable by any person not party to it.